What Microsoft Whiteboard does
Microsoft Whiteboard offers a shared digital canvas for brainstorming, planning, and visual collaboration. It’s commonly used during Microsoft Teams meetings to facilitate interactive sessions. Beyond meeting use, users can create and save personal whiteboards within their OneDrive storage. These persistent whiteboards can be accessed and edited at any time, providing a central location for capturing ideas and collaborating asynchronously. Recent updates include AI-powered features to assist with tasks like recognising handwritten text and generating initial ideas.
Whiteboard governance in Australian tenants today
For AU mid-market organisations, governance of Microsoft Whiteboard requires careful consideration. Board storage location is key; ensuring compliance with data residency requirements is crucial. The scope of eDiscovery and Microsoft Purview retention policies should encompass Whiteboard content to meet obligations under the Privacy Act 2024 and potential APRA CPS 234 requirements for financial institutions. External sharing controls must be strictly managed to mitigate data breach risks and comply with the Notifiable Data Breach scheme. Aligning Whiteboard usage with the Australian Voluntary AI Safety Standard is also becoming increasingly relevant.