What OneDrive Does
OneDrive for Business allows users to store files online, synchronise them across devices, and share them with colleagues and external parties. Features like Files On-Demand reduce local storage requirements by streaming files directly from the cloud. Known Folder Move allows users to redirect their Desktop, Documents, and Pictures folders to OneDrive, centralising file management. The Personal Vault provides an additional layer of security, requiring multi-factor authentication for access.
OneDrive in Australian Tenants Today
Australian organisations utilising OneDrive must address specific governance requirements. The OAIC’s reasonable steps framework mandates clear audit trails, making OneDrive’s activity logs crucial for demonstrating compliance. When an employee departs, eDiscovery scope must extend to their OneDrive, potentially impacting data retention obligations. Leverage Microsoft Purview for consistent retention policies across Microsoft 365, and carefully configure external sharing controls to align with APRA CPS 234’s data security expectations and minimise exposure under the Notifiable Data Breach scheme.