Free tool · 60 seconds
COPILOT LICENSING OPTIMISER.
Headcount in, optimal SKU mix and AUD spend out. Model Business Premium vs E3 vs E5, work out who genuinely needs Copilot, and check whether you cross the "Copilot for All" 1,000-seat threshold for the 40% discount.
Inputs
Recommended monthly spend
$4,920
$59,040 annual · 90 users · 40 Copilot seats
| Group | Users | Recommended SKU | Copilot | Base / month | Copilot / month | Total / month |
|---|---|---|---|---|---|---|
| Knowledge workers | 60 | Microsoft 365 Business Premium Desktop Office + Intune + advanced security (Defender, Conditional Access). SMB ≤300 users. Best per-dollar Copilot-eligible SKU. | 30 | $1,980 | $1,350 | $3,330 |
| Frontline workers | 20 | Microsoft 365 F3 Frontline. Web/mobile Office, 2 GB mailbox, basic security. | 0 | $240 | $0 | $240 |
| Executives & board | 8 | Microsoft 365 E5 Enterprise top tier. Defender Plan 2, Entra P2 (PIM), Purview Information Protection, Power BI Pro. | 8 | $720 | $360 | $1,080 |
| IT administrators | 2 | Microsoft 365 E5 Enterprise top tier. Defender Plan 2, Entra P2 (PIM), Purview Information Protection, Power BI Pro. | 2 | $180 | $90 | $270 |
Knowledge workers · Microsoft 365 Business Premium
Business Premium covers desktop Office, Intune device management and Defender — best per-dollar SKU for SMBs under 300 seats. Copilot-eligible.
Frontline workers · Microsoft 365 F3
F3 covers web/mobile Office, Teams, 2 GB mailbox and basic security — appropriate for shift-based and operational staff. Copilot is not licensed against frontline SKUs.
Executives & board · Microsoft 365 E5
E5 gives leadership Privileged Identity Management, Defender Plan 2, and Purview Information Protection labels — table-stakes for board-level comms and regulated industries. Copilot every seat.
IT administrators · Microsoft 365 E5
Tenant administrators need Entra P2 (PIM, Identity Protection) and Defender Plan 2 to run a hardened tenant. E5 is the operational baseline. Copilot for engineering velocity.