Microsoft 365 Copilot prompts for HR — 10 prompts for AU HR and People teams

Showing 10 of 10 prompts

• Job description first draft

  Word

  Prompt

  Draft a job description for a {Role Title} role at {Level}. Use our existing JDs in /sites/hr/job-descriptions as a template. Include: purpose, key accountabilities (5–7), capabilities, experience, qualifications, salary range AUD ${Range}, location, reporting line. Keep inclusive language; avoid gendered terms.

  Expected outcome

  First-pass JD with consistent tone and structure.

  Copy promptSubstitute {placeholders}

• Performance review preparation

  M365 Chat

  Prompt

  Help me prepare {Employee Name}'s mid-year review. Pull from their goals doc in /sites/hr/{Manager}, any 1:1 notes in their OneNote, and recent feedback emails. Summarise: goal progress, demonstrated capabilities, development areas, achievements, where they need support.

  Expected outcome

  Structured pre-review brief for the manager.

  Copy promptSubstitute {placeholders}

• Policy update draft

  Word

  Prompt

  Update our {Policy Name} policy to reflect {Change Reason}. Use the existing policy as the base. Track the changes clearly. Maintain Australian English, plain language, and a 'who, what, when, how' structure. Flag any sections that may need legal review.

  Expected outcome

  Tracked-changes policy update with legal-review flags.

  Copy promptSubstitute {placeholders}

• Employee onboarding checklist

  M365 Chat

  Prompt

  Draft a 30/60/90-day onboarding plan for a new {Role Title} starting {Date}. Include: pre-start admin tasks, week-1 introductions, training milestones, first deliverables, manager check-ins, peer-buddy assignment, IT and access setup. Format as a Planner-importable list.

  Expected outcome

  Phased onboarding plan ready to import.

  Copy promptSubstitute {placeholders}

• All-hands announcement draft

  Outlook

  Prompt

  Draft an all-hands announcement for {Topic}. Tone: warm, plain English, not corporate. Avoid 'team' and 'family' clichés. Australian English. End with the action people should take and where to ask questions. Under 250 words.

  Expected outcome

  All-hands email draft.

  Copy promptSubstitute {placeholders}

• Employee feedback synthesis

  M365 Chat

  Prompt

  Analyse this engagement-survey free-text feedback. Group themes, identify the three most-mentioned positives and the three most-mentioned issues, and surface any specific quotes that capture each theme well. De-identify any quotes that name individuals.

  Expected outcome

  Themed survey synthesis with anonymised quotes.

  Copy promptSubstitute {placeholders}

• WHS incident report follow-up

  Word

  Prompt

  Draft the formal incident report for {Incident}. Use the attached witness statements and the WHS team's initial notes. Cover: what happened, contributing factors, immediate response, root cause analysis (5 Whys), corrective actions with owners and dates, and follow-up review date.

  Expected outcome

  Formal WHS incident report draft.

  Copy promptSubstitute {placeholders}

• Modern award classification check

  M365 Chat

  Prompt

  Help me classify a role under the {Award Name} modern award. Role responsibilities: {Description}. Compare against the classification levels in the award. Recommend the most likely level with the reasoning, and flag what additional information you'd need to be certain.

  Expected outcome

  Award classification with reasoning and information gaps.

  Copy promptSubstitute {placeholders}

• Exit interview synthesis

  M365 Chat

  Prompt

  Analyse the {Period} exit interview transcripts. Identify: top three reasons for leaving, themes by team or manager, any concerning patterns (e.g. repeated mentions of a specific issue), and three specific changes leadership could consider. De-identify employees in the output.

  Expected outcome

  Anonymised exit interview synthesis with action recommendations.

  Copy promptSubstitute {placeholders}

• Letter of offer draft

  Word

  Prompt

  Draft a letter of offer for {Candidate Name} for {Role Title} at {Level}. Include: position, reporting line, start date {Date}, salary AUD ${Amount} per annum plus superannuation, employment type, probation period, location and remote arrangements, key terms reference to attached employment contract, acceptance instructions and offer expiry. Maintain the standard Frontrow tone.

  Expected outcome

  Letter of offer draft for sign-off.

  Copy promptSubstitute {placeholders}